PR
Patel × Ramirez Wedding
Chesapeake Bay Beach Club · Stevensville, MD · Lead: DJ Mike L.
Wedding
● Confirmed
DJ + Booth + Lighting
175 guests
Days out
06
Contract
$8,400
Deposit paid Apr 6 · Final due May 1
Ceremony
5:00 PM
Reception
6:30 PM
Last dance
10:45 PM
Guest count
175
Run-of-Show
14 cues · synced from planner doc Apr 243:30 PM Setup
Crew arrival · Bay Pavilion load-in
Mike, Maeve, Tyrell · Speakers + sub stack on east deck. Booth #04 in Bay Foyer.
4:30 PM Soundcheck
String trio mic check · ceremony sound
Lavalier on officiant · 2× SM58 wireless for vows
5:00 PM Ceremony
Processional — "Marigold" by Bombay Bicycle Club (instr.)
Cue from coordinator Hannah · 4 attendants then bride
5:08 PM
Bride entrance — "A Thousand Years" (custom edit)
Family-edited version on USB · backup on laptop
5:35 PM
Recessional — "Walking on Sunshine"
5:45 PM Cocktail
Cocktail hour playlist — Patel x Ramirez · 60 min
Light Bollywood + indie folk blend · keep under 70dB on terrace
6:50 PM Reception
Grand entrance — wedding party + couple
"Levitating" · names provided in attached doc
7:05 PM
Dinner service · low-volume playlist
8:10 PM
Toasts — Best man, Maid of honor, Father of bride
2× SM58 wireless ready. Soft music after each toast.
8:30 PM
First dance — "At Last" · Etta James
8:45 PM
Open dance floor + photo booth opens
Booth template "Floral Gold" loaded · prints + digital share
9:30 PM
Cake cutting — "Sugar" by Maroon 5
10:30 PM
Last dance — "Time of My Life"
10:45 PM Strike
Send-off · Crew load-out
Sparklers handled by venue · 30 min strike
Equipment Manifest
9 assets assigned · 2 not yet checked out| Asset | Category | Out by | Checked out | Status |
|---|---|---|---|---|
| QSC K12.2 Speaker (pair) CE-AUD-014 | DJ Audio | Mike L. | — | Pending |
QSC KS118 Sub CE-AUD-019 | DJ Audio | Mike L. | — | Pending |
Pioneer DJM-A9 Mixer CE-AUD-005 | DJ Audio | Mike L. | — | Pending |
Shure SM58 Wireless ×4 CE-AUD-031 | DJ Audio | Mike L. | Apr 25, 2:00 PM | Overdue · 2h late from prev event |
Mirror Booth · #04 CE-PB-004 | Photo Booth | Maeve C. | — | Pending |
Chauvet Intimidator Spot ×2 CE-LIT-021 | Lighting | Tyrell | — | Pending |
Moving Head LED ×4 CE-LIT-018 | Lighting | Tyrell | — | Pending |
Hazer + Fan Combo CE-LIT-035 | Lighting | Tyrell | — | Pending |
Backup laptop · MBP M3 CE-AUD-090 | DJ Audio | Mike L. | — | Pending |
Payments
$8,400 contracted · $4,200 paid · $4,200 due May 1| Date | Description | Method | Amount | Status |
|---|---|---|---|---|
| Apr 6, 2026 | Booking deposit · 50% | Stripe · Visa •••• 4242 | $4,200.00 | Paid |
| May 1, 2026 | Final balance | Auto-charge scheduled | $4,200.00 | Scheduled |
| — | Tip pool (TBD) | — | — | Optional |
Files
7 files · 142 MBNotes
4 entries · last updated 2 days ago
ML
DJ Mike L. · Apr 25
Bride wants no Frank Sinatra at any point. Family preference. Made dynamic do-not-play list — see Spotify share link in files.
HW
Hannah W. · venue coordinator · Apr 22
Strict 11pm sound cutoff per Stevensville noise ordinance. Recommend last dance at 10:30 sharp.
AP
Anya Patel · client · Apr 18
Two surprise toasts not on coordinator timeline — uncle Vikram and best friend Sara. Will signal Mike directly.
ML
DJ Mike L. · Apr 12
Walkthrough complete. Bay Pavilion has limited 20A circuits on east wall — bring power conditioner.
Venue
Crew
Activity
Run-of-show v3 uploaded
By Hannah · added cue at 8:30
Walkthrough completed
Mike L. · power notes added
Deposit paid · $4,200
Stripe · auto-charge final
Contract CRW-0428 signed
Anya Patel · 2 days to sign